2017 AGM UN Women National Committee Aotearoa New Zealand

Date: 
Saturday, 30 September, 2017 -
10:00 to 14:00

Notice of the annual general meeting of UN Women National Committee Aotearoa New Zealand

 

Date:

Saturday, 30 September 2017

Time:

10am – 12.30pm

Place:

Conference Room 1 and 2, St Andrew’s Meeting Centre, 30 The Terrace, Wellington 6011

Speaker

Mattie Geary Nichol, Family Planning International Programmes Co-ordinator

 

Attached at the bottom of this page are:

  • The agenda for this meeting (2017).
  • The minutes of the last annual general meeting (2016).
  • Board nomination memo.
  • Board nomination form.

At the meeting, members will have the opportunity to:

  • Find out about UN Women National Committee Aotearoa New Zealand’s operations and finances.
  • Ask questions about the operations and finances of UN Women National Committee Aotearoa New Zealand.  The audited annual financial statements will be available at the meeting.
  • Speak about any items on the agenda.
  • Vote on any resolutions proposed.

At the meeting, members will be asked to vote to:

  • Accept the minutes of the last annual general meeting.
  • Accept the annual report.
  • Accept the auditor’s report.
  • Accept the annual financial statements.
  • Elect National Board members for 2017 - 2018.
  • Support an amendment to the Constitution – see explanation attached.

 

 

Deb Moran will be the Returning Officer.

Light refreshments will be served at the meeting.  Please contact the Administrator on info@unwomen.org.nz to advise of dietary requirements.

 

Changes to the Constitution

 

At this AGM we will be seeking your support to one small amendment to the Constitution that is explained below.

Replacing requirement for audited accounts with reviewed accounts

The current constitution requires us to appoint an Auditor and have our accounts audited by a member of the NZ Society of Accountants. Under the Charities Act, registered charities are required to have accounts audited if they have annual operating expenses greater than $1m in the prior two financial years and accounts must be reviewed if expenses are greater than $500,000 in the prior two financial years. Our expenditure is beneath either the requirements for a review or an audit.

It is becoming more common these days for organisations to have an Independent Review of financial accounts rather than an Audit. While, an independent review does not provide the same level of assurance as an audit, given the qualifications on our audit and our level of risk, it is more appropriate for us to have a Review rather than an Audit.

Recommendation 1. Replacing audited with reviewed

It is recommended that the members at the AGM agree that the Constitution be amended as follows:

To delete the following subparagraph:

(h) The accounts shall be audited annually by member of the Society of accountants. Notice of a proposed change of auditor is given to the secretary six weeks before the AGM and circulated with the notice of the meeting

And replace with:

(h) The accounts shall be reviewed annually and an Independent Review Report presented at the AGM

Review of the constitution

We will also discuss with you a proposal to establish a group to review the current constitution including the membership of the Board and issues such as the number of members elected to the Board and whether they should be elected for a one or two year term.

 

 

 

Agenda of the Annual General Meeting of UN Women National Committee Aotearoa New Zealand

 

Date:

Saturday, 30 September 2017

Time:

10am – 12.30pm

Place:

Conference Room 1 and 2, St Andrew’s Meeting Centre, 30 The Terrace, Wellington 6011

Speaker

Mattie Geary Nichol, Family Planning International Programmes Co-ordinator

 

10am             Welcome: Barbara Williams, President, UN Women NCANZ

 

10:10              Presentation: Mattie Geary Nichol, Family Planning International Programmes Co-ordinator

 

11am              Morning Tea

 

11:30             Annual General Meeting

 

  1. Accept the minutes of the last annual general meeting.
  2. Matters arising from the last annual general meeting.
  3. President’s Report – Barbara Williams
  4. Accept the annual report.
  5. Treasurer’s Report – Joanne Lentfer
  6. Accept the annual financial statements
  7. Review of Constitution
  8. Amendments to the Constitution
    • Replace accounts shall be audited annually with accounts shall be reviewed annually
  9. Elect National Board members for 2017-2018

 

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